Overview & Privacy Commitment

OASIS Journals is committed to protecting the privacy and personal data of authors, peer reviewers, editors, readers, and visitors. This Privacy Policy details how we collect, store, process, and protect your personal information when you access our website, register an account, or engage with our scholarly publishing workflow.

By using the OASIS Journals platform, you consent to the data practices described in this policy, which complies with international privacy frameworks including the General Data Protection Regulation (GDPR).

Information We Collect

We collect information necessary to operate an open access academic publishing system:

• Personal Identifiers: Name, academic title, institutional affiliation, email address, ORCID ID, postal address, and contact telephone number when registering or submitting a manuscript.
• Manuscript Metadata: Author names, co-author lists, abstracts, keywords, financial disclosures, and manuscript file attachments.
• Peer Review Records: Reviewer credentials, reviewer field expertise, submitted evaluation reports, and editorial communications.
• Technical Logs: IP address, browser type, operating system, referral URLs, access timestamps, and page interaction data.

How We Use Your Personal Data

Your personal information is processed strictly for legitimate scholarly publishing operations:

• Facilitating peer review evaluations, manuscript tracking, and editorial decisions.
• Publishing accepted papers with accurate author credits and institutional affiliations.
• Communicating status updates, proofs, publication notices, and system alerts.
• Indexing published metadata with academic databases (e.g., Crossref, Portico, Google Scholar).
• Maintaining site integrity, preventing fraudulent submissions, and optimizing platform performance.

Cookies & Web Analytics

Cookies are small text files placed on your device to enhance your user experience:

• Strictly Necessary Cookies: Essential for account authentication, maintaining active author sessions, and security verification.
• Analytical & Performance Cookies: Anonymous aggregated data to analyze website traffic, popular articles, and user navigation patterns.

You can configure your browser to block cookies; however, disabling essential cookies may impact account login and manuscript submission functionality.

Editorial Confidentiality

Unpublished manuscript contents, referee reports, and editorial communications are treated as strictly confidential. Peer reviewer identities in double-blind peer review workflows are concealed from authors. Personal contact details of authors and reviewers are shielded from public display except for published author affiliation details.

Third-Party Disclosures & Indexing

OASIS Journals does not sell, trade, or rent personal user data to commercial marketers. Personal data is disclosed only under the following conditions:

• Scholarly Indexing Partners: Metadata of published articles (author names, affiliations, ORCID IDs, abstracts) is transmitted to digital preservation archives and indexing services (Crossref, DOI assignment, Portico).
• Service Providers: Trusted technical infrastructure providers (web hosting, secure database backups) operating under confidentiality agreements.
• Legal Compliance: When required by law, subpoena, or to investigate academic misconduct under COPE protocols.

Your Rights Under GDPR

Under applicable data protection laws, registered users hold the following rights regarding their personal profile data:

• Right of Access: Request a copy of the personal data held in your account profile.
• Right to Rectification: Update inaccurate or incomplete profile details via your account dashboard or by contacting us.
• Right to Erasure (Right to be Forgotten): Request deletion of account profile data (excluding published scientific records, which form part of the permanent scholarly record).
• Right to Restrict Processing: Request restrictions on processing your data for non-essential communications.

Data Retention & Security Measures

We implement robust technical and organizational security measures, including SSL encryption (HTTPS), firewalls, and restricted database access, to protect your personal data from unauthorized access, alteration, or disclosure. User profile data is retained as long as the account remains active or as required for historical record preservation.

Contact & Privacy Enquiries

If you have questions regarding this Privacy Policy, wish to exercise your data protection rights, or need to contact our Data Protection Officer, please reach out to us at: